What are I-9 Supporting Documents: Complete Guide and Requirements

Unveiling the Mysteries of I-9 Supporting Documents

Have you ever found yourself lost in the labyrinth of I-9 forms and supporting documents? Fear not, for we are here to guide you through the maze and shed light on this crucial aspect of employment verification.

Understanding Basics

The I-9 form is used by employers to verify the identity and employment authorization of individuals hired for employment in the United States. This form requires employees to present certain documents to establish their identity and eligibility to work. These documents known I-9 supporting documents.

Types of I-9 Supporting Documents

There are three categories of documents that can be presented as I-9 supporting documents:

Document Type Examples
List A U.S. passport, Permanent Resident Card, Employment Authorization Document
List B Driver`s license, State-issued ID card, School ID card with a photograph
List C Social Security card, Birth certificate, Certification of report of birth

The Significance of I-9 Supporting Documents

Ensuring that employees present valid and acceptable I-9 supporting documents is crucial for employers to comply with immigration laws and regulations. Failure to do so can result in severe penalties and legal consequences.

Case Studies

Let`s take a look at some real-life examples of the importance of I-9 supporting documents:

  • Company X failed properly verify I-9 supporting documents its employees, leading audit U.S. Immigration Customs Enforcement (ICE) significant financial penalties.
  • On other hand, Company Y meticulously maintained accurate I-9 records promptly rectified any discrepancies supporting documents, thereby avoiding legal troubles ensuring compliant workforce.

Final Thoughts

The importance of I-9 supporting documents cannot be overstated. Employers must understand the different types of documents that can be presented, verify their authenticity, and maintain accurate records to remain in compliance with the law.


Top 10 Legal Questions About I-9 Supporting Documents

Question Answer
1. What are I-9 supporting documents? Let me tell you, I-9 supporting documents are the proof of identity and work authorization that employees need to provide to their employers when completing the Form I-9. These documents can include a U.S. passport, permanent resident card, or driver`s license and social security card, among others.
2. Can I-9 supporting documents be photocopies? Oh, no, no, no! Employers must only accept original documents, no photocopies allowed. Can`t risk any funny business, you know?
3. Can a notary public certify I-9 supporting documents? Well, I hate to break it to you, but nope! Notary publics can`t certify I-9 supporting documents. Only specific individuals on the Form I-9 Instructions list can do that.
4. What happens if an employee can`t provide I-9 supporting documents? Oh boy, that`s a tough one. If an employee can`t provide the necessary documents, they can`t work legally. Employers can`t allow them to work until they do. Tough luck, right?
5. Is there a list of acceptable I-9 supporting documents? You betcha! The Form I-9 Instructions include a whole list of acceptable documents. You gotta follow that list and nothing else, ya hear?
6. Can I accept an expired document as an I-9 supporting document? Sorry, but no can do! Expired documents are a no-go. Gotta be current and valid. Can`t cut any corners on this one.
7. Are there specific rules for I-9 supporting documents for non-citizens? Oh, you bet there are! Non-citizens have their own specific rules and documents they can provide. Gotta make sure to follow all those rules, no exceptions.
8. Can I-9 supporting documents be in another language? Oh no, they gotta be in English or translated by a certified translator. Can`t have any misunderstandings due to language barriers, right?
9. Can an employer specify which I-9 supporting documents an employee should provide? Well, now ain`t that a question! Employers can`t specify which documents an employee should provide. The employee gets to choose from the list of acceptable documents. They`re the boss in this situation.
10. Should I keep copies of I-9 supporting documents? You better believe it! Employers should make copies of the documents provided and keep them on file with the employee`s Form I-9. Gotta cover all your bases, right?


Agreement on I-9 Supporting Documents

This Agreement on I-9 Supporting Documents (“Agreement”) is made entered into as [Date], by between following parties: [Party 1 Name], with principal place business at [Address], and [Party 2 Name], with principal place business at [Address] (collectively referred as “Parties”).

WHEREAS, the Parties desire to enter into an agreement regarding the types of documents that can be used as supporting documents for Form I-9, Employment Eligibility Verification;

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. Definitions
For the purposes of this Agreement, the following terms shall have the meanings indicated below:
2. I-9 Supporting Documents
2.1 The Parties agree that the I-9 supporting documents as outlined in Form I-9, Employment Eligibility Verification, shall include but not be limited to the following types of documents: a valid U.S. passport, permanent resident card, foreign passport with I-551 stamp, employment authorization document, etc.
2.2 The Parties further agree to comply with all applicable laws, regulations, and legal requirements regarding the acceptance of I-9 supporting documents for employment eligibility verification purposes.
3. Representations Warranties
3.1 Each Party represents and warrants that it has the full legal right, power, and authority to enter into this Agreement and to perform its obligations hereunder.
3.2 Each Party further represents and warrants that it will not knowingly provide or accept any fraudulent, false, or misleading I-9 supporting documents.
4. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the state of [State], without giving effect to any choice of law or conflict of law provisions.
5. Miscellaneous
5.1 This Agreement may be amended or modified only in writing and signed by both Parties.
5.2 This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral, relating to such subject matter.